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Roberts Rules of Order Meeting Procedures & Etiquette
Basic Meeting Etiquette:
* Obtain the floor (the right to speak) by being the first to raise your hand when the person speaking has finished. Must be recognized by the Chair before speaking.
* Debate cannot begin until the Chair has stated the motion or resolution. If there is no debate, then the Chair calls the question. (Asking for a vote).
* Before the motion is stated by the Chair (the question) members may suggest modification of the motion; the mover can modify as he pleases, or even withdraw the motion without consent of the seconder; if mover modifies, the seconder can withdraw the second.
* The "immediately pending question" is the last question stated by the Chair. Motion/Resolution - Amendment - Motion to Postpone.
* The member moving the "immediately pending question" is entitled to preference to the floor.
* No member shall speak twice to the same issue until everyone else wishing to speak has spoken to it once.
* All remarks must be directed to the Chair. Remarks must be courteous in language and deportment - avoid all personalities, never allude to others by name or to motives.
Basic Motions
1. Point of Privilege: Pertains to noise, personal comfort, etc. - may
interrupt only if necessary. No Second or vote required.
2. Parliamentary Inquiry: Inquire as to the correct motion - to accomplish a desired result, or raise a point of order. No Second or vote required.
3. Point of Information: Generally applies to a question to the contents of the motion not a statement or rhetorical statement about the motion. No Second or vote required.
4. Orders of the Day (Agenda): A call to adhere to the agenda (a deviation from the agenda requires Suspending the Rules). No Second or vote required.
5. Point of Order: Infraction of the rules, or improper decorum in speaking. Must be raised immediately after the error is made. No Second or vote required.
6. Main Motion: Brings new business (the next item on the agenda) before the assembly.
7. Divide the Question: Divides a motion into two or more separate motions (must be able to stand on their own). A Second and majority vote required.
8. Amend: Inserting or striking out words or paragraphs, or substituting whole paragraphs or resolutions. A Second and majority vote required.
9.Withdraw/Modify Motion: Applies only after question is stated; mover can accept an amendment without obtaining the floor.
10. Call the Question: Motion to end debate and vote on the issue before the floor. A second and majority vote required to end debate.
11. Suspension of Rules: This called by any one in the assembly including Chair. Must be Seconded and requires at 2/3’s vote of the assembly.